Corporate Governance
GENERAL MEETINGS
The shareholders influence in the company is exercised at general meetings, which is the company’s highest decision-making body. The annual general meeting shall be held within six months from the end of each financial year.
ATTENDANCE
Notice to attend a general meeting shall be made by announcement in the Swedish Official Gazette (Sw. Post- och Inrikes Tidningar) and by making the notice available on the company’s website (https://www.hexicongroup.com). The notice must be issued no earlier than six weeks and not later than four weeks before the meeting.
All shareholders who are registered directly in the company’s share register, kept by Euroclear AB, six banking days prior to the general meeting (i.e. on the record date) and who notify the company of their intention to attend the general meeting no later than the day set out in the notice to the meeting, shall be entitled to attend and vote at the general meeting.
Shareholders who wish to have a matter dealt with at the general meeting must request this in writing with the board. In order for the matter to be dealt with at the general meeting, the request must have been received by the board no later than seven weeks before the general meeting, or at such a time that the matter can be included in the notice of the general meeting.
NOMINATION COMMITTEE
The nomination committee is a body of the general meeting with the sole task of preparing the general meeting’s decision on electoral and remuneration issues and, where applicable, procedural issues of the next nomination committee. At the extraordinary general meeting held on 31 March 2021 it was resolved to adopt principles for the appointment of and instructions regarding the nomination committee conditional upon the shares of the company being listed on a market place. It was resolved that the nomination committee shall be comprised of the chairman of the board and three other members to be appointed by the three largest shareholders by votes at the end of the third quarter each year.
Extraordinary General Meeting 2022
The shareholders in Hexicon AB (publ), reg. no.556795-9894 (the “Company”), are hereby given notice to attend an extraordinary general meeting at 10.00 a.m. on Thursday 15 December 2022 at Setterwalls Advokatbyrå’s offices at Sturegatan 10 in Stockholm, Sweden. Registration for the meeting commences at 09.45 a.m.
Shareholders wishing to participate at the meeting must:
(i) be entered in the shareholders’ register, kept by Euroclear Sweden AB on the record day which is Wednesday 7 December 2022; and (ii) notify the Company of their attendance and any assistant no later than Friday 9 December 2022. Notification can be made via letter to Setterwalls Advokatbyrå AB, Attn: Anna af Petersens, P.O. Box 1050, SE-101 39 Stockholm, Sweden or by e-mail to anna.afpetersens@setterwalls.se
Notification shall include full name, personal identification number or corporate registration number, address and daytime telephone number and, where appropriate, information about representative, proxy and assistants. The number of assistants may not be more than two. In order to facilitate entry to the meeting, notification should, where appropriate, be accompanied by powers of attorney, registration certificates and other documents of authority.
Documents – Extraordinary General Meeting 2022
ENG/SWE
Annual General Meeting 2022
The shareholders in Hexicon AB (publ), reg. no.556795-9894 (the “Company”), are hereby given notice to attend the annual general meeting at 10:00 a.m. on Thursday 12 May 2022 at Setterwalls Advokatbyrå’s offices at Sturegatan 10 in Stockholm, Sweden. Registration for the meeting commences at 09:45 a.m.
Shareholders wishing to participate at the meeting must:
(i) be entered in the shareholders’ register, kept by Euroclear Sweden AB on the record day which is Wednesday 4 May 2022; and
(ii) notify the company of their attendance and any assistant no later than Friday 6 May 2022. Notification can be made via letter to Setterwalls Advokatbyrå AB, Attn: Andreas Wårdh, P.O. Box 1050, SE-101 39 Stockholm, Sweden or by e-mail to Andreas.wardh@setterwalls.se
Notification shall include full name, personal identification number or corporate registration number, address and daytime telephone number and, where appropriate, information about representative, proxy and assistants. The number of assistants may not be more than two. In order to facilitate entry to the meeting, notification should, where appropriate, be accompanied by powers of attorney, registration certificates and other documents of authority.
Documents – Annual General Meeting 2022
2022
2022
Auditor
At the annual general meeting held in 2021 it was resolved to re-elect KPMG as auditor of the company, with Fredrik Wollmann as auditor in charge. Fredrik Wollman is an authorized auditor and member of FAR.